Wedding Seating Chart
Drag guests into local table assignments from your guest list, track table capacity and export the seating plan.
Your entries save only in this browser — there's no account and nothing is uploaded. Export or share a link to move them to another device.
How seating works here
Attending guests flow in from your guest list. Drag them from the unseated tray onto a table, or use each guest's “Assign to a table” menu — handy on a phone or with a keyboard. Set each table's capacity and the board flags any table that's over. When you're done, export a clean CSV to hand to your venue or planner.
A table-assignment example
A dinner has 84 confirmed guests, ten tables and a preferred capacity of eight people per table. Six guests are initially unseated because their household response changed after the first draft. The useful result is a clear assignment list with capacity checks, not an architectural venue drawing. Once every confirmed guest has a table, export the names for the coordinator and keep late changes visible.
| Planning input | Worked example |
|---|---|
| Confirmed guests | 84 people ready to seat |
| Table target | 10 tables with a target of 8 seats |
| Unseated guests | 6 people awaiting a placement decision |
| Capacity check | 80 places for 84 people: add capacity before finalizing |
Check total capacity before moving names
Ten tables with eight places hold 80 people, so they cannot seat 84 confirmed guests. Request another table or have the venue approve a different capacity before assigning the remaining four people. Increasing a number in the planner does not establish that a physical table can accommodate it.
Place households without hiding unseated guests
Start with the groups that have a clear seating need, then review everyone still unassigned. If a household splits between tables, confirm the choice with the couple. Reconcile assigned plus unassigned people against accepted guests after every late reply.
Handle one late change explicitly
When a guest declines after place cards are printed, remove that assignment and tell the venue which table lost a meal. If a new companion attends instead, confirm the name and meal before reusing the place. A spare chair and a confirmed replacement meal are separate decisions.
Separate assignments from the room plan
This board produces a list of guests by table. Give it to the venue alongside its own room drawing, which should handle access routes, service space and furniture. Ask the place-card helper to proof spellings against the same dated guest list before printing.
How we make these planning assumptions: Capacity warnings use the limits you set for each table. They do not determine venue safety, room layout or a caterer’s service plan.
Keep the plan connected
FAQs
- Is this a full venue floor plan?
It is a table assignment board that pulls from your guest list. You can drag guests between tables or assign them from each guest's menu. Venue-scale floor plans and exact room measurements are a separate job and aren't included. - Where does the guest data come from?
It reads the local guest-list store on this device. - Can I draw my venue floor plan?
No. The tool handles table assignments and capacity notes, not scale drawings or room measurements. - Where do the names come from?
It reads the local guest list, so confirm attendance there before making final assignments. - Can I move a guest later?
Yes. Update the assignment when a reply or household detail changes, then export a new dated version. - What does an over-capacity warning mean?
It means the assigned number exceeds the limit you entered for that table. Confirm the venue’s actual capacity separately.